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iFind Reading: Request Digitisation

Mae'r dudalen hon hefyd ar gael yn Gymraeg

Library Scanning Service Information

Copyright Licensing Agency logo

To comply with the University's Copyright Licensing Agency (CLA) Higher Education Licence, course instructors must not upload self-scanned copies of published content to Canvas or iFind Reading. Digitised copies for course provision must be authorised and made by the Library Scanning Service.

The Library Scanning Service create digitised copies of book chapters, articles, and extracts from published print content to enable online access to high-demand course reading. In line with the University’s Digital Transformation Strategy, we deliver content to support an interactive, engaging, and flexible learning environment. We provide:

  • Compliance with copyright and CLA HE Licence terms.
  • Online access via links for your iFind Reading lists and Canvas.
  • High-quality digital copies in text-searchable OCR PDF format.
  • Usage statistics to inform your teaching.

SERVICE UPDATE 24/06/20

The Library Scanning Service is welcoming digitisation requests for courses running in 2020/21. If we cannot fulfil your requests remotely, we will prioritise them for fulfilment when we regain access to library print collections this summer. Please include a “required by” date in your request notes to help us prioritise requests accordingly.

Thank you for your patience at this time.

 

The CLA HE Licence allows copying of limited extracts from most printed books, journals, and magazines published in the UK, plus many overseas publications. Some publications may be excluded, but we will check this when you make your request.

Copies can only be made from content held by Swansea University Libraries or from a Copyright Fee Paid extract (CFP)If the Library does not hold your required content, you can still make a digitisation request and we will check if a CFP can be purchased.

The following amounts can be copied: 

  • One chapter from a book.
  • One article from a journal issue.
  • One short story, poem or play (not exceeding 10 pages in length) from an anthology.
  • One scene from a play.
  • One paper from a set of conference proceedings.
  • One report of a single case from a volume of judicial proceedings.

 

OR

10% of the total publication

whichever is the greater.

Excluded categories

  • Whole publications, or more than 10% (or one chapter, article, etc) across different editions of the same publication.
  • Printed music, newspapers, maps, charts, workbooks, workcards, and assignment sheets.
  • Inspection copies and publications from your personal collection.
  • Interlibrary loans and document supply copies - these are obtained for private study and non-commercial research only.
  • E-resources - if the Library already provides access to a digital format, please link to it in the iFind Catalogue.

Copying from newspapers

The University's basic licence from the Newspaper Licensing Agency covers copying for teaching and learning purposes from national UK newspapers and 5 regional titles. It does not cover foreign newspapers. For further information about the licence for educational establishments, please visit the NLA Media Access website.

 

SERVICE UPDATE:

Due to COVID-related guidance on working practices, requests may take longer than usual to process. Please allow a minimum of two weeks for your request to be fulfilled.

Additional time may be required for content that is on loan or pending purchase by the Library.

 

 

When digitisation is complete, you will receive an email containing a link to your digitsed copy. To use digitised copies in Canvas, copy the content link URL to create a module item or a hyperlink in Canvas.

If you request digitisation via iFind Reading, then your reading list's citation will update on completion with a link to 'View Online'. Students will have direct access to the digital copy from the reading list.


Terms of use for digital copies

  • You must not upload a copy of the PDF file to Canvas.
  • The digital copy must only be used in connection to the module for which it is requested. Please contact us, or submit another request, if you want to make a copy available for additional module codes.
  • Staff and students enrolled on the specified module may download and print the PDF for private study. No further copying, storage or distribution is permitted.
  • Textbook substitution - No combination of digital or photocopied extracts should make purchasing core module textbooks unnecessary. We monitor reading lists for potential textbook substitution when processing digitisation requestsThe CLA has created a Good Practice Guide for avoiding textbook substitution.

 

The Document Supply Services team can provide advice and support with:

  • Guidance on complying with the CLA Licence.
  • Progress updates for your active digitisation requests.
  • Assist with possible solutions where digitisation is not permitted under the CLA licence.
Please email the team or phone: +44 (0)1792 295045

Information on copyright can be found on the Copyright Library Guide

Request Digitisation in iFind Reading

iFind Reading Lists logo

If your module has an iFind Reading list, follow these quick steps to request digitisation:

1. Click on a title in your reading list.

2. Scroll down and click Digitisation request *

Screenshot of digitisation request option in iFind Reading Lists

3. Enter your required chapter number, title, and page numbers

Screenshot of digitisation request form in iFind Reading Lists

4. Enter any additional requirements in the Note fields.

5. Click Submit to send your request.

When digitisation is complete, your reading list item will update with a link to 'View Online'. We will also notify you by email.


* If the digitisation request option is unavailable, please ensure that your reading list is associated to a course code. If it is still unavailable, please contact the Library Scanning Service.

iFind Reading Lists support student digital experience by providing direct access to electronic content, live information on item availability, and integrated request options.

Click on the About iFind Reading tab at the top of this guide to get started on creating your list. For additional assistance, please contact your Library Subject Team.

Request Digitisation by Email

Icon of an envelope - click to open an email template

If you are not using an iFind Reading list, you can request digitisation by email. Please ensure your request includes the minimum required information:

  • Book / journal title
  • Chapter / article title
  • Page range
  • ISBN / ISSN
  • Module code(s)

Requests submitted by email are not added to an iFind Reading list on completion.

Guidance on Copyright and Teaching