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Effective Research Publishing: Open Research & Open Access: Open Access Costs - Faculty Funding

Mae’r dudalen hon hefyd ar gael yn Gymraeg

Unfunded Research and Open Access Payments

Open Access Costs for Unfunded Research

The university does not maintain a centrally administered APC fund, however the Faculties now have limited budgets for supporting publications. 

  • Check you can meet the criteria listed below.
  • Apply when your paper is accepted for publication and before the paper is published. No retrospective applications will be considered. 
  • VAT is applicable to all APC invoices at the rate of 20%. Foreign invoices are subject to a reverse charge transaction.
Ensure your check the Publisher OA Agreements page on this guide to see if open access can be provided at no direct cost to the corresponding author. Swansea University has a preference for using the green route to open access by depositing the accepted manuscript in the repository.

Faculty Open Access Financial Support 2023/2024

Paying open access charges for the Faculty of Science & Engineering, the Faculty of Humanities & Social Sciences and the Faculty of Medicine Health & Life Sciences

Who is eligible to apply for financial support?

One open access payment per researcher per financial year (budget permitted). Applicants should normally be the corresponding author.

  • Academic and research staff in all faculties (FSE, FHSS and FMHLS)
  • Postgraduate early career research authors in all faculties
  • UKRI funded staff and postgraduates in receipt of a UKRI Doctoral Training Grant should use the OA block grant form in the first instance if an invoice payment is required. Apply at acceptance
  • Honorary and visiting research staff are not able to apply to use this fund

What does it cover?

  • Original peer-reviewed research and review articles, rapid communications, brief reports, case reports, conference papers and proceedings with an ISSN or publishing platform.
  • Open Access book chapters.
  • Other charges associated with publication, including page or colour charges and non-open access publication charges and fees are not usually permitted.
  • Open Access monograph funding should be discussed with the Faculty as this budget does not cover publication fees for books.

How do I apply?

Complete the online open access application form when your output is accepted for publication. 

What supporting evidence do I need to provide when completing the online form?

1. Written approval to proceed by the Head of Department (PDF or Word attachment). The Faculty of Medicine, Health & Life Science have decided to use the School Research Leads to approve requests.

2. A copy of the acceptance email (PDF or Word attachment).

Select the licence that will maximise opportunities for sharing and reuse.

Open access research articles should normally be published under a Creative Commons Attribution 4.0 (CC-BY) licence (default) as stipulated in the Swansea University Research Publications Policy 2023. Use of the more restrictive Creative Commons Attribution No Derivatives (CC-BY-ND) license should be avoided unless agreed with your HoD or funder.

Data Access Statement Concordat on Open Research Data   

You must always include an data access statement, even where there are no data associated with the output or the data are inaccessible. Further information is available from the research data support guide.

Acknowledge Swansea University as the funder of the research in the paper if no other funding is applicable.

How will I know if my open access payment is proceeding?

Your application will be checked by the Library Research Support team within 5 working days. If the team need further information, they will contact you using openaccess@swansea.ac.uk 

We prefer to pay by credit card via invoice or secure payment link. Please include with your application.

You will be informed when the open access payment is complete.

What are my obligations as author?

  • You must create an output record in the Research Information System (RIS) when your article/book chapter/conference proceeding is accepted for publication.
  • Upload the peer-reviewed author accepted manuscript (AAM) document.
  • Upon first online publication of the open access output, the final peer-reviewed published version of record (VOR) must be free and unrestricted to view and download from Cronfa.