For help or advice with any Open Research, Open Access or Repository query:
Swansea University's Research Information System (RIS) is designed to be a single, central repository of published and ongoing research at the University. All research publications authored or co-authored by Swansea University staff and higher degree postgraduate students can be uploaded into RIS and this feeds the following services:
The University Open Access policy requires that all research is recorded in our institutional repository, and that Accepted Manuscripts are uploaded and made available where possible.
The Library Research Support Team (LRST) can help with general queries for outputs, embargo periods, copyright, reporting functions etc.
Technical problems can be passed to LRST or you can log a call using ISS Service Desk from the My Apps area of the staff intranet.
1. The copyright of the work remains with the author or publisher depending on the copyright transfer agreement signed by the author.
2. It is the author’s responsibility to check the deposit for appropriate copyright clearance. The SHERPA/RoMEO database provides information on publisher copyright policies and self-archiving.
3. Full-text items deposited in Cronfa are subject to copyright. Unless indicated otherwise, all rights are reserved and items must only be used in accordance with national copyright laws.
5. Copyright in all theses uploaded to Cronfa:
Copyright remains with the original author of the work unless the author has signed an ownership agreement with a third party. The author retains the right to publish the work in its present version or future versions elsewhere. The rights granted to the Swansea University repository are non-exclusive and royalty free.
6. Licence information included in Cronfa is correct to the best of our knowledge.
Authors are strongly encouraged to retain the specific rights to self-archive published works. As the creator of a work, copyright is normally your own property unless you transfer it to another party or it is owned by your employer. However, despite the fact that you are not obliged to transfer exclusive copyright, most academic publishers of traditional subscription journals expect you to do so as a condition of publication. It is accepted that normally you will own the copyright in the first draft; upon acceptance for publication you will be required to assign copyright in subsequent versions to the publisher by signing a copyright transfer agreement.
Funder and institutional policies usually require grant outputs to be available in an open access repository, so it is recommended that you consider the rights that you wish to retain before you sign any agreement. You can negotiate with your publisher to retain all the rights needed for optimal self-archiving online, or publish your work using the open access model. It is acceptable to request an alternative publication agreement.
Use a Scholar's Addendum
The Swansea University Amendment to Publication Agreement allows you to retain digital usage and access rights when transferring copyright to the publisher. Download and print the addendum (link below), complete and sign. Send a copy to your publisher with a request that they sign it and append it to the copyright transfer agreement. You should keep signed copies of any agreement or licence that you make with your publisher.
Further information is available from our Copyright Library Guide
The publisher policy will specify which version of your manuscript you can upload to RIS and Cronfa.
Author Accepted Manuscript or AAM - the final peer-reviewed corrected manuscript which has not been copy-edited or typeset by the publisher.
There is a lack of standardisation in publishing and this usually means that the document layout and content is unchanged after conversion to PDF format. It will lack volume number, pagination etc. Some publisher's label it as the 'postprint'. Self-archiving embargo periods may apply.
Full text items deposited in Cronfa are subject to copyright. Conditions of use vary and copyright may be indicated on the page associated with each item.
Anyone may access the metadata free of charge. Metadata may be used or reproduced in any format or medium, without prior permission for not-for-profit purposes provided the OAI identifier or a link to the original metadata record are given.
Swansea University bears no responsibility for any infringements of third-party copyright.
Published research uploaded into the Swansea University Research Information System (RIS) will automatically be made available through Cronfa, the university repository (https://Cronfa.swansea.ac.uk). The repository will preserve a copy of the research output for a minimum of 10 years, and will use best endeavors to ensure continued readability and accessibility. This means that items may be migrated to new file formats where necessary.
RIS/Cronfa Content and Collection Policy
RIS will contain any material that relates to research output, including:
Access : Anyone may access items free of charge
Items may be reproduced, displayed, performed or given to third parties for:
Full-text items deposited in Cronfa are subject to copyright. Unless indicated otherwise, all rights are reserved and items may only be used in accordance with national copyright laws. Users may make a single copy for the purpose of non-commercial research or private study within the limits of fair dealing under the copyright exception in section 29 of the Copyright, Designs and Patents Act 1988.
Creative Commons (CC) licences are the most frequently applied licences for Open Access (OA) content. The most popular CC licences for OA research outputs:
Attribution (CC BY)
This licence allows users to use an item in any way, including commercially, as long as they credit the creator of the original work.
Attribution-NonCommercial (CC BY-NC)
This licence allows users to use an item in any way, as long as they credit the creator of the original work. Their work must be non-commercial.
Attribution-NonCommercial-NoDerivs (CC BY-NC-ND)
This licence allows users to download and share an item without making any adaptations. They must credit the creator and they can't use the work commercially.
Other CC licences are available on their website: https://creativecommons.org/licenses/
Licence information included in Cronfa is correct to the best of our knowledge at the time. We may manipulate, redact or remove any part of the repository content at our sole discretion. If you consider content to be in breach of UK law please contact us including the URL of the record and the reason for the withdrawal request.
To the extent possible under law, Swansea University Library has waived all copyright and related or neighboring rights to the metadata in Cronfa Swansea University Repository. This work is published from: United Kingdom.
Cronfa record metadata is made available under a Creative Commons CC0 Public Domain License.
The repository is an online archive and is not a publisher.
1. Items will be retained for at least 10 years from the date of deposit.
2. The repository will try to ensure continued readability and accessibility.
3. Items will be migrated to new file formats where necessary, however it may not be possible to guarantee the readability of some unusual file formats.
4. The repository regularly backs up its files according to current best practice.
5. In the event of the repository being closed down, the database will be transferred to another appropriate archive.
The repository is controlled in accordance with the Data Protection Act.
Publisher copyright policies & self-archiving