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Repository (Cronfa) & Research Information System (RIS): Home

Mae'r dudalen hon hefyd ar gael yn Gymraeg

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If you want to offer RIS or Cronfa feedback email
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If you require an accessible copy of an output in the repository please contact us. We do not have the resources to improve the digital accessibility of all records in the repository.

Research Information System (RIS) User Guide

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Research Information System (RIS) and the repository,Cronfa

About RIS and Cronfa

Swansea University's Research Information System (RIS) is designed to be a single, central repository of published and ongoing research at the University. All research publications authored or co-authored by Swansea University staff and higher degree postgraduate students can be uploaded into RIS and this feeds the following services:

  • Cronfa, is the University's repository. It contains journal articles, books, book chapters, research theses, conference and workshop papers, data, reports, working papers and more
  • The "Publications" section of Staff web pages
  • The research staff PDR process in ABW
  • The University's REF submissions
  • Central reporting and the annual list of research publications

Research Information System (RIS)

The Library Research Support Team (LRST) can help with general queries for outputs, embargo periods, copyright, reporting functions etc.

Technical problems can be logged using the IT Service Desk portal from the My Apps area of the staff intranet.

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  • All members of staff have access to RIS via the staff intranet. You can upload documents yourself provided that you either own the copyright or your publisher permits deposit. 
  • It is your responsibility to make sure that content uploaded to Cronfa is not infringing copyright. The system allows documents to be embargoed if your publisher requires that. Please note that the Swansea University Research Publications Policy 2023 includes rights retention for your accepted manuscript document.  You can release the accepted manuscript  in Cronfa at first online publication with no embargo. 
  • Ideally documents should be deposited on acceptance for publication to be certain of meeting REF requirements.
  • PDF documents are recommended as these are widely accessible. You may also deposit Docx,TIFF, PostScript and PowerPoint files.
  • You must ensure that any deposit does not infringe the rights of any other person or organisation or include any defamatory or sensitive information. Care must be taken to ensure that there is no risk of data protection infringement with any data content.
  • Ensure you meet your funder obligations.
  • Research outputs disseminated via Cronfa are easily searchable, free to the user and are immediately available subject to publisher copyright restrictions
  • Cronfa gives researchers the opportunity to promote their research across a global platform
  • The University benefits from having a shop window of accessible research which helps to draw in potential students, staff, investors or collaborators
  • Each item deposited in the repository has a permanent URL associated with it
  • The content of this repository is indexed in Google and other online services

The copyright of the work remains with the author or publisher depending on the copyright transfer agreement signed by the author.

From July 2023 the Swansea University Research Publications Policy enables researchers to retain re-use rights in their own work and requires full and immediate open access for all.

Workflow chart

Rights Retention and Licensing Tools

Swansea University Research Publications Policy

The publisher policy will specify which version of your manuscript you can upload to RIS and Cronfa.

Submitted Manuscript or pre-print -  the original manuscript submitted to an academic journal for peer-review. Most publishers allow archiving of the submitted manuscript without restriction but we tend not to collect these in our repository. You may choose deposit your pre-print in a subject pre-print repository service.

Author Accepted Manuscript or AAM  - the final peer-reviewed corrected manuscript which has not been copy-edited or typeset by the publisher. From July 2023 you can upload the AAM with a Creative Commons Attribution CC-BY licence and release it in the repository without embargo upon first online publication.. See the Research Publications Policy for further details.

Version of Record or VOR - the final published version of the paper as it appears on the journal website. We usually pay for 'gold' open access. You can read more about researcher eligibility for our Publisher Open Access Agreements on our guide.

Cronfa Policy

Terms of Use

Full text items deposited in Cronfa are subject to copyright. Conditions of use vary and copyright may be indicated on the page associated with each item.

Anyone may access the metadata free of charge. Metadata may be used or reproduced in any format or medium, without prior permission for not-for-profit purposes provided the OAI identifier or a link to the original metadata record are given.

Swansea University bears no responsibility for any infringements of third-party copyright.

About Cronfa

Published research uploaded into the Swansea University Research Information System (RIS) will automatically be made available through Cronfa, the university repository ( The repository will preserve a copy of the research output for a minimum of 10 years, and will use best endeavors to ensure continued readability and accessibility. This means that items may be migrated to new file formats where necessary.

RIS/Cronfa Content and Collection Policy
RIS will contain any material that relates to research output, including:

  • journal articles
  • conference and workshop papers
  • theses completed by Swansea University Research Degree students
  • unpublished reports and working papers
  • books, chapters and sections
  • data sets
  • multimedia and audio-visual meterials
  • patents

Data Policy

Access : Anyone may access items free of charge

General Policy
Items may be reproduced, displayed, performed or given to third parties for:

  • personal research or study, educational purposes, not-for-profit purposes without prior permission


  • the authors, title and full bibliographic details are given or, a url for the original metadata page is given
  • the content is not changed in any way

Reuse Conditions

  • Full items must not be sold commercially without formal permission of the copyright holders
  • Full items must not be harvested by robots except transiently for full-text indexing or citation analysis
  • Some items are individually tagged with different rights permissions and conditions
Licence and Reuse Information

Full-text items deposited in Cronfa are subject to copyright. Unless indicated otherwise, all rights are reserved and items may only be used in accordance with national copyright laws. Users may make a single copy for the purpose of non-commercial research or private study within the limits of fair dealing under the copyright exception in section 29 of the Copyright, Designs and Patents Act 1988.

The publisher or other rights holders may allow further reproduction and re-use of the full text version. Where records identify the publisher as the copyright holder, users can verify any specific terms of use on the publisher’s website.

Creative Commons (CC) licences are the most frequently applied licences for Open Access (OA) content. The most popular CC licences for OA research outputs:

Attribution (CC BY)
This licence allows users to use an item in any way, including commercially, as long as they credit the creator of the original work.

Attribution-NonCommercial (CC BY-NC)
This licence allows users to use an item in any way, as long as they credit the creator of the original work. Their work must be non-commercial.

Attribution-NonCommercial-NoDerivs (CC BY-NC-ND)
This licence allows users to download and share an item without making any adaptations. They must credit the creator and they can't use the work commercially.

Other CC licences are available on their website:

Licence information included in Cronfa is correct to the best of our knowledge at the time. We may manipulate, redact or remove any part of the repository content at our sole discretion. If you consider content to be in breach of UK law please contact us including the URL of the record and the reason for the withdrawal request.

To the extent possible under law, Swansea University Library has waived all copyright and related or neighboring rights to the metadata in Cronfa Swansea University Repository. This work is published from: United Kingdom.

Cronfa record metadata is made available under a Creative Commons CC0 Public Domain License.
The repository is an online archive and is not a publisher.

1. Items will be retained for at least 10 years from the date of deposit.

2. The repository will try to ensure continued readability and accessibility.

3. Items will be migrated to new file formats where necessary, however it may not be possible to guarantee the readability of some unusual file formats.

4. The repository regularly backs up its files according to current best practice.

5. In the event of the repository being closed down, the database will be transferred to another appropriate archive.

The repository is controlled in accordance with the Data Protection Act.

Cronfa, Swansea University Repository

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Copyright statement

This work is licensed under a Creative Commons Attribution-ShareAlike 4.0 International License.

Creative Commons Licence