Within three months of the date accepted for publication, authors need to deposit in RIS:
metadata (description of research output)
full text (author's accepted manuscript)
Outputs under publisher embargo can be submitted to REF 2021.
REF Open Access requirements apply to papers accepted from 1 April 2016
The policy covers journal articles and conference papers which are in a publication with an ISSN. No other type of material is required but HEFCW / HEFCE are keen to see universities make as much as possible open access and universities will get credit for going beyond the requirements.
You must deposit your author accepted manuscript within 3 months of the date of acceptance to be eligible for REF.
There are some exceptions to the REF Open Access requirements. Exceptions include:
The policy does not apply to monographs or other long form publications, to non-textual outputs, research data, conference proceedings published with an International Standard Book Number (ISBN), or publications that must remain confidential for security or commercial reasons. Journal articles and conference proceedings published before 1 April 2016 are not subject to the policy.
Find out more about RIS & Cronfa in our Institutional Repository Guide.
Horizon 2020 grant holders must ensure open access to all peer reviewed publications from research funded by the project
In order to comply with the policy using either green or gold open access routes:
Please ensure that you include the following metadata:
Research Data (from January 2017-)
You should make your data 'as open as possible, as closed as necessary'. The open access requirement only applies to research data related to scientific publications. See the research data management website for further information.
Publisher copyright policies
Funders & Authors Compliance Tool