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Open Access: Financial Support for Open Access APCs

Open Access Library Guide

Article Processing Charges (APCs)

Article Processing Charges - Gold Open Access Support 2020/2021

Paying Article Processing Charges for UKRI (RCUK) Funded Research

Complete an online application form to apply for APC financial support. 

We will contact you to initiate the payment process with the publisher if we are able to approve your request. Do not initiate an invoice before checking if we can support your application. We usually pay APCs via secure credit card link once we have an invoice. 

 

The Library has limited funding from an UKRI* block grant to pay article processing charges. This grant will enable authors to comply with their funder's open access policy. Annual grant awards are made to the University and we provide financial support to researchers on a first come, first served basis. More information about the UKRI open access policy and the current version of the FAQ section (May 2019) can be found on their website.

*UKRI (formerly RCUK) includes AHRC, BBSRC, EPSRC, ESRC, MRC, NERC, and STFC.

To qualify for funding from the UKRI open access fund:

  • Your research must be funded by UKRI and your eligible paper must be a peer reviewed journal article or conference proceeding.
  • You must use a gold open access route. This means that the paper is available for immediate unrestricted online access at no cost to the end user.
  • The corresponding author or grant holder must be a current member of Swansea University. 
  • Apply for funding when your article is accepted for publication and provide documentation to support the application (acceptance email). We also require you to upload the Author Accepted Manuscript (AAM) when submitting a request.
  • The journal should use a creative commons CC-BY licence, which allows downloading and the use of text and data mining tools. It should also allow immediate deposit in other repositories. This can be checked using the Sherpa FACT compliance tool or by checking the journal's OA web page.
  • Please comply with all of the funder's requirements, for example, EPSRC now require a 'Data Access Statement' in all publications.
  • You must acknowledge the UKRI grant in your article and include the grant number. Examples of funder acknowledgment and data access statements are available from our Open Access FAQs.
  • You are required to create a record in the Research Information System (RIS) upon acceptance for publication. Include a copy of the accepted manuscript (AAM). The open access team will upload the publisher's pdf version of record to Cronfa as soon as possible after publication.
  • We do not accept applications for retrospective conversion to gold open access for articles that are already published.  Please contact the open access team to discuss issues with specific publications. The decision to deviate from the stated policy (FAQ3.6) lies with the research organisation.

Where we are able to reduce the cost of publishing Gold OA in subscription (hybrid) journals via offsetting deals or membership schemes, the information is available on the 'Publisher Discount' tab on this page.

 
Do you have an APC query? Get in touch via:

Email 

Phone +44 (0)1792 604567                           

Postal Address:

Open Access
Library Research Support Team
Singleton Park Library
Swansea University
Swansea
United Kingdom
SA2 8PP

Which licence should I pick?

What licenses are compliant with the UKRI (RCUK) OA policy? 

The open access policy stipulates that all publications arising from UKRI funded research must either be available as immediate open access (gold route) or a copy of the author's accepted manuscript must be placed in the repository, Cronfa with an acceptable embargo period and licence (green route).

Gold Route - (immediate open access):
Where an APC is paid, it is a requirement that the licence applied is CC-BY.

Green Route - (deposit of the final accepted manuscript in a repository, usually with an embargo):
The UKRI (RCUK) preference is for CC-BY, however, the formal requirement is that the licence places no restriction on non-commercial reuse, including non-commercial text-and data-mining. The licence should also allow for the sharing of adaptations of the material. This means a CC-BY-NC licence, or equivalent is acceptable.
A CC-BY-NC-ND licence is not compliant.

  • Embargo periods of 12 months are permissible for Arts, Humanities and Social Science journals and 6 months for Science, Technology, Engineering and Medical Journals for authors choosing the green route.

Open Government Licence (OGL) - Crown Body employees.

Open Access Publisher Agreements and Discounts for Swansea University Researchers

The Library has signed up to several deals with publishers that discount the cost of Gold Open Access. Authors should also note that some learned societies and publishers also offer discounts to individual members.

  • Check for details when you select to pay an APC.
  • You may also be eligible to apply a subscribing institution discount by selecting 'Swansea University' if prompted from a list of institutions. For example, the American Chemical Society.
  • Please ensure that you use your Swansea University email address and identify your affiliation in the publisher system.
MDPI (Multidisciplinary Digital Publishing Institute)

An Open Access publisher across all disciplines

  • Standard APCs: variable cost
  • Institutional Membership: 10% discount for all Swansea University corresponding authors

In the MDPI submission system, authors must select Swansea University to get a 10% discount. You will be asked to confirm if you are eligible for UKRI (RCUK) funding. If you are not eligible you will still receive the discount but will need to pay the APC from your own budget or grant.  

Publish Open Access with IOP

 

IOP Publishing (IOP), Jisc Collections and Swansea University Library Services have come to an agreement which enables researchers to publish their work on an open access basis at no additional cost in the majority of IOP’s hybrid journals. The agreement balances the cost of hybrid article publication charges (APCs) against journal license fees for 2020 onwards.

All corresponding (submitting) authors can publish in eligible journals open access without barriers, without additional cost, and be certain that they comply to any open access requirement. Eligible hybrid titles are available from this list.

Research articles and reviews (letters, papers, reviews and special issue articles) accepted for publication after 1 Jan 2020 are eligible, IOP will automatically identify qualifying articles and inform authors of their inclusion.

Included in the agreement are all subscription journals, owned by IOP Publishing, which offer a hybrid open access option. In addition, the agreement also includes selected journals which are published by IOP Publishing on behalf of our society partners.

How to take advantage of the agreement

1. Identify yourself clearly in the article submission form and the article itself
2. 
Use a Swansea University email address
3. 
Follow the IOP submission instructions 

Articles are published with a Creative Commons CC-BY licence at no cost to you. 

Discounted APCs

Corresponding (submitting) authors at subscribing institutions can also benefit from a 70% discount on the standard APC of hybrid journals not included in the above list that are published with some of our partner societies. Please visit IOP for further details. This discount is not available for any journal that is funded by page charges or submissions fees.

SAGE has an agreement with WHEEL (Wales Higher Education Electronic Library) from June 2020 to December 2022.

The details of the discount agreement are as follows: 

Subscription journals
Corresponding authors publishing an article in 900+ subscription journals in the current SAGE Premier package which offers hybrid open access publishing (SAGE Choice) can be published open access at a highly discounted rate of 200 GBP

SAGE will contact all eligible authors to inform them of the agreement and invite them to the SAGE Open Access Portal to take any additional steps needed to make their article open access under the terms of this agreement. Authors will need to fund the discounted £200 OA fee independently unless the research is UKRI funded.

Gold open access journals 
Corresponding authors publishing an article in a gold open access journal are also entitled to a 20% discount on the prevailing article processing charge (APC) for that journal. This discount will be applied automatically in the SAGE Open Access Portal. Where an author is eligible for more than one discount, discounts cannot be combined but the highest discount available to the author will be applied to the APC due. Click here for the participating Gold journal title list.

 

To benefit:
Eligible corresponding authors should use their Swansea University email address in all applications.

  • The Author(s) can then accept or reject Open Access Publishing, and if selecting Open Access, digitally sign the publishing agreement. The Author(s) have 14 days to make the selection, otherwise the article will continue to be published in subscription format.

  • The Author(s) then select a billing method for the appropriate fee. They can pay directly by Credit Card or Invoice; or they can assign a third party bill-payer.
  • Authors will need to fund OA fee(s) independently.
  • Please note: this discount cannot be applied retrospectively (after the 14 days has elapsed).
  • Some titles are excluded from this agreement and are listed here.

SAGE Choice FAQs

Springer Open Access Agreement for UK authors
 
Institutional members are eligible to publish open access at no cost from selected titles

If you are affiliated with a participating institution, the UK Read and Publish (Springer Compact) agreement means you can publish your article open access - at no cost to you in more than 1,850 Springer hybrid (subscription) journals. Check the hybrid journal list. It will open as an Excel spreadsheet download.

In addition, you can enjoy full access to all Springer subscription journal content. 
Established by Jisc and paid for by the Swansea University Library Service, this agreement will run through 31 December 2021.

Application Checklist

The corresponding author may apply using the Springer portal (My Publication) which will initiate an approval process between the university and the publisher.  This is applicable for article types: original paper, review paper, brief communication or continuing education. There is no need to complete a request via the Swansea University UKRI  APC online form.

1. The corresponding author should select the eligible institutional name (Swansea University).
2. The corresponding author should use their Swansea University email address to help us authenticate your application.

Quick Link

SpringerNature fully open access journals are not included in this package and an individual APC fee may apply. For individual journal APCs please see the journal webpage or consult the Springer Nature APC list

Publish Open Access with Wiley                                   
Swansea University Library Services
From March 2020 Swansea University is a participating UK institution in partnership with Wiley and the JISC Open Access Agreement for Institutions
***** UPDATE 09/2020 *****
Author pays: Authors will be directed to the Wiley 'author pays' route and will need to take action when prompted in the payment form at submission for fully Gold OA journals and after acceptance in Author Services for Wiley's hybrid (subscription) journals. 
For gold journals authors need to select ‘UK/Jisc authors (25% discount)’ from the drop-down menu.
For hybrid journals authors need to add the discount promo code: 
XRHW

*****UPDATE 18/11/2020*****

Wiley have informed us that they will no longer cover the cost of UKRI funded articles via the JISC Open Access agreement.  If you are a UKRI funded author please contact the open access team via openaccess@swansea.ac.uk. The Wiley OA deal is expected to resume in January 2021.

Quick Links:

Selecting a license for your open access publishing

Wiley Licence Video

Video

 

Unfunded Research and Gold APCs

Open Access Costs for Unfunded Research

The university does not maintain a centrally administered APC fund, however some Colleges have limited budgets for supporting REF eligible publications for their academic research staff.  

  • Approach your College to enquire if funding is available for gold open access. 
  • Apply when your paper is accepted for publication and before the paper is published. No retrospective applications will be considered. 
  • VAT is applicable to all APC invoices at the rate of 20%. Foreign invoices are subject to a reverse charge transaction.

For a list of applicable criteria and an application form please contact the appropriate person in your College.

Engineering 
Medicine

Human and Health Sciences 

Management

Green and Gold Routes to OA

Privacy Policy