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E-Theses & Theses Collection: Information for Supervisors

Mae'r dudalen hon hefyd ar gael yn Gymraeg

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For E-Theses enquiries contact the Library Research Support team

For institutional repository enquiries contact

Guidance on third party copyright content inclusion

Theses Preservation

For archival purposes there is a clear expectation that an electronic version of the final examined thesis is deposited in the non-public area of the Research Information System (RIS). The E-Thesis will be added by the repository administrator to Cronfa. Library-mediated final publication will facilitate version control checks, third party content copyright compliance and technical deposit checks.

The full-text version of the thesis will be made available online in accordance with any conditions stipulated on the E-Thesis deposit agreement form. The bibliographic record and abstract will be made immediately available.

The student will be required to give permission for a copy of the full-text version to be added to Cronfa and will be required to choose a suitable access condition in consultation with the supervisor. The student is granting Swansea University a license to store a copy of their work but remain the copyright owner and are free to publish the thesis elsewhere.

Restricting Access

If the thesis has been commercially sponsored and the student has signed an agreement which does not permit the work to be publicly available, whether for a limited period of time or in perpetuity, this should be indicated on the open access deposit agreement. The student will still be required to supply an electronic copy of the thesis but Swansea University will undertake not to make it publicly available online in accordance with the terms of the agreement. An option for submitting a second redacted content version is available if the thesis contains third-party copyright content, or sensitive material the author wishes to remove.

The E-Thesis Deposit Agreement offers an opportunity for the completing student to supply an embargo expiry date to the e-thesis open access version. Access can be restricted for one year, two years etc. up to a maximum of five years. 

If a formal bar on access to both the paper and electronic versions is required, the student must indicate their intention as early as possible via the Head of College/School or nominee. The request must state the title of the work, and the reasons for a bar being placed.

For example:

  • Commercial contract
  • Patent pending
  • Third-party copyright inclusion where permission cannot be obtained or redacted
  • Publication pending
  • Ethical considerations, national security or data protection
  • Other substantial reason

Theses are subject to the Freedom of Information Act 2000 (FOIA) and the Environmental Regulations 2004 (EIR).